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WASHTO Bylaws

Section 1 | Section 2 | Section 3 | Section 4 | Section 5
Section 6 | Section 7 | Section 8 | Section 9

SECTION 1
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Standing and Special Committees

There shall be a committee on Construction/Materials, a Committee on Highway Transport, and a Committee on Maintenance together with such subcommittees and task forces as from time to time may be deemed necessary to support the Committees in their work. Membership on Committees for the purpose of voting is limited to one representative for each department member, as designated by the Chief Executive Officer of the department.

The President, with the concurrence of the Board of Directors, may appoint special committees for assignments of a special character such as particular phases of transportation research, special cooperative projects with other organizations and administrative issues relating to the WASHTO organization.

Committees shall follow the “Guidelines for Administration of Standing Committees” that is published on the WASHTO.org website. Each Standing Committee Chair shall submit an annual written report to the Secretary/Treasurer at least 30 days prior to the spring Board of Directors meeting.

The Chair of the Committees may create such subcommittees or task forces as necessary to discharge their assigned duties. Reports of subcommittees or task forces shall be made to the parent Committee.

Unless otherwise directed by the Chair of the parent Committee, task forces will terminate and disband with resolution of task force issue.


SECTION 2
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Committee Assignments

COMMITTEE ON CONSTRUCTION/MATERIALS. The WASHTO Construction/ Materials Committee either as a unit or through its committee or task forces, shall report, investigate and recommend policies and procedures for general transportation engineering, materials engineering and construction operations which include contract administration, material recommendations, new equipment reporting, construction techniques and procedures, specification writing and to disseminate this information to Member Departments; as new and improved technologies and equipment are brought forth in the future, this committee would serve as a testing ground for verification and recommendations to Member Departments.

COMMITTEE ON HIGHWAY TRANSPORT. The Committee on Highway Transport shall identify and explore major motor carrier industry-related transportation issues within the WASHTO region and across the international boundaries contiguous to the WASHTO region, to define actions and solutions, improve coordination and communication, and to recommend policies, position statements and standards to the WASHTO Board of Directors.

COMMITTEE ON MAINTENANCE. The mission of the WASHTO Committee on Maintenance is to provide a forum to share ideas, review state of the art maintenance practices, discuss current issues, and develop and analyze policy recommendations to facilitate the improvement of the maintenance programs of the WASHTO member organizations.


SECTION 3
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Memorializing Workers Killed in the Line of Duty

The Western Association of State Highway and Transportation Officials wish to pay tribute to those dedicated and valuable employees of member states that are killed while working on and around transportation facilities. WASHTO will donate $1,000 per employee (unless otherwise modified by the Board of Directors) to the member states as a contribution to honor the employees killed in the line of duty. The donation maybe presented to the employee’s family, a designated charity, or used by the Transportation Agency in establishing and maintaining a memorial to their employees killed in the line of duty. Notification of these workers killed in the line of duty and the donation request needs to be submitted to the Treasurer for processing. The Treasurer will notify the Secretary so these employee's names can be included in a tribute to these workers at the Annual Meeting.


SECTION 4
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Quality Support Fund Program

The Western Association of State Highway and Transportation Officials wishes to support Quality Improvement Programs in each member state. Each member state with a qualified quality program will be provided up to $3,000 per fiscal year (unless otherwise modified by the Board of Directors) to support an existing quality program or to start a quality program based on the Malcolm Baldrige Award criteria or other acceptable process as determined by the state Chief Executive Officer. To establish eligibility, the state Chief Executive Officer shall submit a letter to the president of WASHTO stating that the state has completed a quality improvement program. This letter should include as a minimum, which fiscal year the request is for, the names of individuals or groups who are to receive a Quality Award and the amount of the Award (if any). Upon notification from the President, the Treasurer will be responsible for preparing the Quality Award check(s) and Certificate(s). Each state receiving these funds shall report to the WASHTO Board of Directors at its Spring Board of Directors meeting, sharing successful elements of its programs.


SECTION 5
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WASHTO Scholarship Fund

The Western Association of State Highway Transportation Officials wishes to support students entering a transportation related field. WASHTO will offer each of its member states the opportunity to award a deserving college student a scholarship not to exceed one thousand dollars, in each year for which the WASHTO Treasury shows a net positive balance exceeding one hundred thousand dollars. If the scholarship is not awarded by any state in any given fiscal year, the unused funds will be returned to the WASHTO Treasurer so as not to present a continuing financial liability. The WASHTO Board of Directors will review the scholarship fund program on an annual basis.


SECTION 6
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WASHTO TRAC & RIDES PROGRAM

The Western Association of State Highway Transportation Officials wishes to promote the development of transportation professionals by investing in young , bright students with interests in science, technology, engineering, and math. WASHTO will support the AASHTO TRAC & RIDES program by providing an annual fund of $5,000 to be shared by WASHTO member states to set up or support a TRAC & RIDES program in each fiscal year for which the WASHTO Treasury shows a net positive balance exceeding one hundred thousand dollars. Funding is to be awarded to requesting WASHTO states in any combination of awards up to a maximum of $2,500 per request. Awards must be matched with an equal amount of funding by the requesting state. Any funds remaining at the end of the fiscal year are to be returned to the WASHTO Treasurer so as not to present a continuing funding liability. The WASHTO Board of Directors will review the TRAC & RIDES program on an annual basis.


SECTION 7
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Supplemental Meeting Funding

The Western Association of State Highway and Transportation Officials wishes to encourage WASHTO Member States attendance at various AASHTO and WASHTO Meetings. To help facilitate this attendance, the Board of Directors has approved the following supplemental funding be made available to the member states:

  • WASHTO Annual Meeting - $2,500
  • AASHTO Annual Meeting - $2,500
  • AASHTO Spring Meeting - $1,000

To access this funding, the individual WASHTO Director shall request this funding in writing from the Treasurer. This funding will be reviewed each year by the Board of Directors at their Spring Meeting to determine if funding is available to continue.


SECTION 8
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Parliamentary Authority

Roberts Rules of Order Newly Revised shall govern the society in all cases to which they are applicable and in which they are not inconsistent with this Constitution and Bylaws and any special rules of order the Association may adopt.


SECTION 9
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Amendments

These Bylaws may be amended or suspended by a majority vote of the member departments at any of the official WASHTO meetings.


SECTION 10
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Resolutions

A resolution is a formal expression of opinion, will, intent, or determination of a policy by the organization. Any member of committee of WASHTO may present a resolution to the Resolutions Committee for consideration. The Resolutions Committee shall review and prepare all resolutions for submittal to the Board of Directors for consideration and vote. The Resolutions Committee shall distribute all resolutions to each member of the Board of Directors no less than 48 hours prior to any action on such resolutions. The Board of Directors at any regularly scheduled meeting may consider resolutions. Upon approval of the Board of Directors, copies of the resolution shall be sent to each member state, associate members, and the Executive Director of AASHTO. At times, the Board of Directors may wish that AASHTO formally consider adopting the WASHTO resolution. In order for AASHTO to act on the resolution, a letter from WASHTO addressed to the Executive Director of AASHTO must be prepared. This letter will provide the history of the resolution and the reasons WASHTO is requesting adoption by AASHTO.


SECTION 11
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Recognition of Outgoing President

The Western Association of State Highway and Transportation Officials authorizes purchase of a nominal gift to recognize the service of the outgoing president.


President
Carlos Braceras
Utah
 
Vice President
Mike Tooley
Montana
 
Secretary
Diane Josie
Utah
 
Treasurer
Joel Jundt
South Dakota
 
WASHTO members employees who died while performing their job. Read more...
L.I. Hewes award winners and other significant awards received by WASHTO members. Read more...
WASHTO will provide up to $3,000 per fiscal year for each member state to support an existing quality program or to start a quality program to reward employees for exceptional service. Refer to Section 4 of the WASHTO Bylaws for additional information on the Quality Support Fund Program. Read more...
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